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Privacy statement - Perpetual Next

November 2021

You are reading the Privacy Statement of Perpetual Next B.V. (hereafter: "Perpetual Next" or "we").

For Perpetual Next, the responsible handling of personal data is of great importance, which means that we handle personal data with care. We respect the privacy of all those who are in any way connected to our organization or who use our services. Perpetual Next only processes personal data for the purposes as described in this privacy statement. In this privacy statement we describe why and how we process personal data and what your rights are as a data subject. Should you have any questions about your privacy, please contact our Data Protection Officer at privacy@perpetualnext.com.  

The terminology used in this privacy statement is derived from the General Data Protection Regulation (hereinafter: the GDPR). 

This privacy statement applies to Perpetual Next and the website www.perpetualnext.com and the parties over which it actively exercises control or complete management

When do we process which personal data?

Perpetual Next only processes your personal data when we have a legitimate purpose and when there is a legal basis for doing so. Which personal data we process from you, for which purpose and on which legal basis depends on how and why you got in touch with us. In the overview below, we explain this for each activity. It is also possible that you will receive a separate statement in a specific case, which we will make available at the time we obtain your personal data.

Business contacts and customers

Purpose To engage in business activities; sustainable entrepreneurship and investment.
Explanation of purpose Perpetual Next is a commercial enterprise. In order to pursue our commercial goals and carry out our daily work, we process personal data. Perpetual Next processes personal data of business contacts and customers, this is necessary for the performance of our work and thus for the execution of our business agreements.
Legal basis Performance of a contract.
Categories of personal data Name and address details, financial details, contact details (e-mail, telephone number), (possible) details about the organization.
Retention period 7 years after termination of agreement.
Purpose To send (electronically) relevant and/or commercial information about current affairs and developments within Perpetual Next.
Explanation purpose As Perpetual Next, we want our stakeholders to be closely involved with current affairs and developments within our company. For this reason, we send periodic updates, for example by means of an e-mail newsletter.
Legal basis For existing customers, the legal basis is the legitimate interest
For new customers, we will ask for your explicit consent.
Categories of personal data Mandatory: name and email address
Optional: telephone number
Retention period Maximum 1 year after termination of agreement.

CContact form (+ press contact form)

Purpose Handling contact requests
Explanation of purpose It is possible to get in touch with us as a data subject, interested party or press. You can do this by filling in a contact or press form, which can be found on our website. After filling in this form, we will process your personal data to be able to establish contact and answer any questions you might have.
Legal basis Consent
Categories of personal data Mandatory: name and e-mail address
Optional: telephone number
Retention period Up to 1 year after withdrawal of consent

Job applicants

Purpose Recruitment of staff
Explanation of purpose Applicant data is only used for the management and control of the entire application process. We use this data to assess whether an applicant is suitable for the position he or she has applied for and to be able to contact them subsequently.
Legal basis Legitimate interest
Categories of personal data Name and address details, e-mail address, telephone number, cover letter, CV, references, diplomas, mark lists, results of assessments.
Retention period 4 weeks after completion of application procedure or 1 year after completion of application procedure (only with explicit permission of the applicant)

Financial administration

Purpose Financial administration
Explanation of purpose Processing salaries, invoices, fixed allowances, claims etc.
Legal basis Legal obligation
Categories of personal data Name and address details, financial details (IBAN, invoice numbers), invoice details and company name.
Retention period 7 years.

Explanation of consent as a legal basis

In principle, Perpetual Next only processes personal data that is provided directly by those involved (data subjects). In some cases, explicit consent is asked for. This consent is requested for a specific purpose. In case this purpose is later changed, explicit consent will always be asked for again. The given consent for the processing of personal data can be withdrawn at any time by the person involved.

Which personal data do we process?

Perpetual Next processes different categories of personal data for each purpose. The tables above show the category of personal data for each purpose.

Sensitive personal data 

In certain cases, Perpetual Next also processes special categories of personal data. These will only be requested if there is a justification or if we have obtained your consent.

How long do we keep personal data?

Perpetual Next endeavors not to process more personal data than strictly necessary for the intended purpose. Perpetual Next applies specific retention periods per purpose. In the above overview you can find our retention period per purpose.

Sources

We obtain personal data from our data subjects by asking for it. Our data subjects always have the choice whether or not to provide us with these data, with the possibility of contacting us if they no longer wish their personal data to be processed by us. We may not be able to offer, provide or make available certain services in full if we do not have your personal data.

There are also personal data that we obtain from public sources. Such as information about companies that are registered with the Chamber of Commerce, where personal data of contact persons of the companies concerned are publicly available. We approach these (legal) persons in order to carry out our business and commercial activities. At the first contact with such persons, consent to the processing of personal data is requested.

Perpetual Next always communicates transparently about the way in which personal data is obtained.

With whom do we share personal data?

In order to process personal data, we may in certain cases make use of third parties who may have access to your data, such as banks and administration offices relevant to our services, external service providers in connection with the processing of your personal data, such as ICT service providers, the accountant, or other parties to whom we outsource certain support services. Where possible, we require these parties to act in the capacity of processors. This means that we determine the purpose and the means and that the processor processes your data in accordance with our instructions and our security requirements. These agreements are recorded in processor agreements.

What rights do data subjects have?

  • Right of access: You have the right to inspect the personal data processed by us. You can invoke your right to access by means of a request for access.
  • Right of rectification: You have the right to rectify the personal data processed by us. If you wish to rectify your personal data, we can remove the incorrect information and possibly restore it with correct information.
  • Right to object: In certain situations, you can object to the processing of your personal data.
  • Right to data portability: You have the right to request your personal data which we process digitally. We will transfer this data to you digitally in a structured way.
  • Right to be forgotten: In certain situations, you have the right to be 'forgotten'. This means that we will remove all (possible) personal data about you.
  • Right to restriction: In some situations, you have the right to (temporarily) restrict the data processing.

If you wish to exercise the right to forget, this may be in conflict with our services and other regulations (e.g., our legal obligations). We will nevertheless work with you to find an appropriate solution so that you can exercise your right to the fullest possible extent. 

If you wish to invoke one of your rights, please send your request to: privacy@perpetualnext.com

If you have previously granted consent for the processing of your personal data, but you wish to revoke this consent, this is possible. You can send an e-mail to the above e-mail address with 'Withdrawal of consent' in the subject line.

Automated decision-making

Perpetual Next does not use automated decision making and/or profiling.

How can you file a complaint?

If you suspect that we have handled your personal data carelessly, you can submit a complaint to our Data Protection Officer. You can send your complaint to privacy@perpetualnext.com with in the subject line 'Complaint about (...)'. 

You have the right at all times to lodge a complaint with the supervisory authority, the Dutch Data Protection Authority. 

Sharing outside the EEA

It is possible that some processors are located outside the European Union, where other laws and regulations apply. In such cases, additional agreements will be made whereby Perpetual Next will ensure that it can always guarantee the same level of privacy protection to its data subjects.

Security measures

We make every effort to take appropriate technical and organizational measures to prevent loss of personal data or unlawful processing. Perpetual Next works in the field of IT Security and software with suppliers who have appropriate resources and management procedures to secure the personal data we process in order to prevent unauthorized access or disclosure, to keep data accurate and to ensure its proper use.

Cookies

When you use our website, we collect cookies. A cookie is a small file that is automatically stored on the browser. We use two different types of cookies; functional and analytical. 

We collect analytical cookies for statistical purposes. By means of analytical cookies we see how our website is used, which pages are most visited, how long the website visit is and at which page the site is left. With these cookies we want to improve the user-friendliness of our website. Analytical cookies are stored by Google Analytics and can be viewed by us.

We collect functional cookies to make the website user-friendly. These cookies store your preferences for your next visit.

Consent

We do not need to ask your consent to collect functional cookies. We do not collect analytical cookies without your express consent.

You can block and delete cookies at any time using your internet browser.

Changes

Perpetual Next reserves the right to modify and update this privacy statement. It is therefore advisable to consult this privacy statement regularly in order to stay informed about our data processing.

Contact

Perpetual Next attaches great importance to your privacy. To ensure that your interests are protected, a Data Protection Officer (DPO) has been appointed. In addition to a DPO, a Privacy Officer has been appointed internally. In case of questions, please contact:

Data Protection Officer
Phone number: 035 879 5648
Kraanspoor 36
1033 SE Amsterdam
privacy@perpetualnext.com